BoothBill / Evidence report
The evidence, together.
FICTIONAL SAMPLE · NOT A CUSTOMER RESULT · NOT A CONFIRMED RECOVERY
- Review
- BB-SAMPLE-002
- Show
- SEMA Show 2026 (fictional exhibitor)
- Scope
- 1 handling invoice · 1 shipment · 1 evidence revision
- Rule
- SEMA-2026-MH v2026-public-1 · checked 2026-11-08
- Reviewer sign-off
- Sample only. A real report is signed and dated after checking every figure against the original documents.
01 / Summary
| Findings needing a clarification request | 1 |
| Potential difference to ask about | $555.00 |
| Confirmed supplier credit | $0.00 — tracked separately after the supplier responds |
02 / Finding
Worth askingF-ALLOW
Material-handling allowance
$555.00potential difference to ask about — not a confirmed credit
The allowance is not visible on the invoice or the complete statement.
Invoice lineINV-20418 / L1: Material handling, advance warehouse — 900 lb × $1.11 = $999.00Doc A · Invoice INV-20418 (final) · Fictional contractor invoice dated 2026-11-12, p.1
Fictional Shipment / weight recordSHP-1: 900 lb, carrierDoc B · Inbound weight ticket WT-7731 · Fictional warehouse ticket, 2026-10-20
Fictional Show ruleSEMA Show 2026 material handling (Freeman) (version 2026-public-1, retrieved 2026-11-08): 500 lb free for booths ≤ 800 sq ft; rate $1.11/lbDoc C · Material-handling order terms, SEMA 2026 · Fictional order form; public figures cross-checked 2026-11-08
Fictional Booth confirmation400 sq ftDoc E · Booth confirmation #B-12045 · Fictional space contract
Fictional Adjustment / creditComplete statement shows no handling creditDoc D · Account statement through 2026-11-20 · Fictional statement, all adjustments, p.1–2
Fictional Reproducible calculation · integer cents| Billed handling (900 lb across 1 line) | $999.00 |
| Allowance: 500 lb (≤ 500 lb, applied once, earliest line first) | -$555.00 |
| Expected after allowance | $444.00 |
| Posted credits (none on complete statement) | $0.00 |
| Net billed after credits | $999.00 |
| Potential difference (net − expected) | $555.00 |
Next actionSend a clarification request with the attached evidence. This is a question, not a refund demand.
Correction-request draft — the customer sends itPlease help us reconcile the material-handling allowance on invoice INV-20418. Our booth confirmation shows 400 sq ft. The cited terms (SEMA Show 2026 material handling (Freeman), version 2026-public-1) provide 500 lb at no charge for booths of 800 sq ft or less. We were billed $999.00 for 900 lb and do not see a corresponding credit on our complete statement. Could you confirm whether the allowance applies to our order and, if so, review the $555.00 difference? Attached: A, B, C, E, D.
03 / Show rule and provenance
The ledger stops for booths of 401–800 sq ft until order-specific terms resolve the 400/800 sq ft conflict. Public figures are checked against the customer’s own order terms before a paid finding.
04 / How the same finding changes
The ledger re-runs whenever evidence changes. Two more versions of the same fictional invoice:
Credit memo CM-5520 found
Nothing to askF-ALLOW
Material-handling allowance
$0.00potential difference
Credit CM-5520 already offsets the allowance.
Invoice lineINV-20418 / L1: Material handling, advance warehouse — 900 lb × $1.11 = $999.00Doc A · Invoice INV-20418 (final) · Fictional contractor invoice dated 2026-11-12, p.1
Fictional Shipment / weight recordSHP-1: 900 lb, carrierDoc B · Inbound weight ticket WT-7731 · Fictional warehouse ticket, 2026-10-20
Fictional Show ruleSEMA Show 2026 material handling (Freeman) (version 2026-public-1, retrieved 2026-11-08): 500 lb free for booths ≤ 800 sq ft; rate $1.11/lbDoc C · Material-handling order terms, SEMA 2026 · Fictional order form; public figures cross-checked 2026-11-08
Fictional Booth confirmation400 sq ftDoc E · Booth confirmation #B-12045 · Fictional space contract
Fictional Adjustment / creditCM-5520 (2026-11-18): $555.00 — 500 lb allowanceDoc F · Credit memo CM-5520 · Fictional credit memo dated 2026-11-18
Fictional Reproducible calculation · integer cents| Billed handling (900 lb across 1 line) | $999.00 |
| Allowance: 500 lb (≤ 500 lb, applied once, earliest line first) | -$555.00 |
| Expected after allowance | $444.00 |
| Posted credits (CM-5520) | -$555.00 |
| Net billed after credits | $444.00 |
| Potential difference (net − expected) | $0.00 |
Next actionNo request. Keep the credit memo with the report.
Order terms not supplied
Needs a documentF-ALLOW
Material-handling allowance
Not calculatedmissing evidence; no figure inferred
The applicable dated show rule is missing or unverified.
Invoice lineINV-20418 / L1: Material handling, advance warehouse — 900 lb × $1.11 = $999.00Doc A · Invoice INV-20418 (final) · Fictional contractor invoice dated 2026-11-12, p.1
Fictional Shipment / weight recordSHP-1: 900 lb, carrierDoc B · Inbound weight ticket WT-7731 · Fictional warehouse ticket, 2026-10-20
Fictional Show ruleSEMA Show 2026 material handling (Freeman) (version 2026-public-1, retrieved 2026-11-08): 500 lb free for booths ≤ 800 sq ft; rate $1.11/lbNo document on file
Missing Booth confirmation400 sq ftDoc E · Booth confirmation #B-12045 · Fictional space contract
Fictional Adjustment / creditComplete statement shows no handling creditDoc D · Account statement through 2026-11-20 · Fictional statement, all adjustments, p.1–2
Fictional Document needed- the order-specific material-handling terms for this show and year
Next actionRequest the order-specific material-handling terms for this show and year before any conclusion. No difference is calculated.
05 / Worked example: duplicate or reversal?
Nothing to askF-DUP-SHP-7
Same shipment billed on more than one invoice (SHP-7)
$0.00potential difference
Not a duplicate: REV-31007 reverses the original and INV-31007R is the only live charge.
Invoice lineINV-31007 (2026-11-10, invoice): 1400 lb = $1,554.00Doc A · Invoice INV-31007 · Fictional invoice dated 2026-11-10
Fictional Invoice lineINV-31007R (2026-11-15, replacement replacing INV-31007): 1400 lb = $1,554.00Doc G · Invoice INV-31007R · Fictional invoice dated 2026-11-15
Fictional Adjustment / reversalREV-31007 (2026-11-15) reverses INV-31007: -$1,554.00Doc H · Reversal REV-31007 · Fictional reversal dated 2026-11-15
Fictional Shipment / weight recordSHP-7: one delivery recordedDoc B · Inbound weight ticket WT-8812 · Fictional ticket, 2026-10-30
Fictional Reproducible calculation · integer cents| INV-31007 (reversed) | $1,554.00 |
| INV-31007R | $1,554.00 |
| REV-31007 reversal | -$1,554.00 |
| Net billed for this shipment | $1,554.00 |
Next actionNo request. Record the reversal chain in the report.
06 / After delivery
BoothBill records the supplier’s response separately from the potential difference: sent → acknowledged → corrected → credited, or declined. A credit is recorded only when the customer shares the credit memo or corrected statement.
07 / Limits
Not legal, tax or contractual advice. A supported discrepancy is a question to the supplier, not a refund entitlement. No savings are guaranteed. Taxes, labor, electrical, carrier freight and other services are excluded unless the written scope includes them. BoothBill is independent of SEMA, Freeman and all show contractors.
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